Our Blog

How To Avoid A Headache For The Next Tax Year

October 18, 2017

Thinking about your taxes well ahead of time may be the furthest thought from your mind, but rest assured that it’s one of the best ways of reducing the risk of a major tax headache, and helps to avoid mistakes being made due to last minute panic.

Here are 4 ways to help you focus on your taxes now, to help you avoid a...

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The Importance Of Understanding Business Goals For Tax Professionals

September 30, 2017

If you own a small business, then you’ll understand the importance of establishing goals to help your company grow and achieve its objectives. A good set of clear and defined goals can help your business set about achieving what it wants to accomplish, and can even help to forge a better team who understand what they are all working towards.

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What Is An ITIN Number And Do You Need One?

September 14, 2017

Have you heard of an ITIN number and wonder whether it might apply to you? Read on to know the basics about this number and whether you need one:

What is an ITIN?

It’s an 'Individual Taxpayer Identification Number' and is issued...

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Hurriane Irma - Office Hours

Ralf F.Heyer

September 8, 2017

Dear Friends,

Due to the approach of Hurricane Irma, our office will be closed on Friday (9/08) as of 5:00 PM (or sooner depending on the weather condition), but we expect to resume business as usual on Tuesday (9/12) pending the outcome of Irma.

We are very aware of the corporate tax...

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A Beginners Guide To Tax Planning

August 28, 2017

There are many different tax planning strategies, of which a tax professional will happily guide you through, but the most basic tax planning strategies are designed to reduce the amount of your taxable income, and increase the amount that you are refunded. Tax refunds are based upon how much more tax you pay, than what you owe. 

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10 Steps To Follow Before Meeting Your Paid Tax Preparer

August 15, 2017

Recent surveys have shown that more than half of the population use the services of a paid tax preparer when completing and submitting their tax returns, and for these people, it’s crucial to get started well before the tax return is due. Left too late, and you simply will not have a pleasant tax experience, and may even incur fines for untimely...

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Tax Tips For Non U.S. Residents and Foreigners

August 2, 2017

Whether you’re a non U.S. resident or a foreigner living in America, you still need to pay your taxes irrespective of your alien status. 

The IRS has two tests that it uses to determine your alien status, and they’re called the 'green card' test, and the 'substantial presence' test. If you meet the requirements...

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Some Common Tax Deductions And Exemptions

July 28, 2017

Paying more than you ought to the IRS, is something every individual or business owner will try to avoid, and while everyone must pay their taxes, understanding some common tax exemptions and deductions, can help minimize the total and ensure that the end amount is accurate.

What are tax exemptions? 

A tax exemption is money that you’ve lawfully...

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Top Ten Tips For Reducing Your Taxes

June 29, 2017

Reducing taxes is a goal many of us aspire to, and by trying to understand our taxes better and become tax law savvy, we can often end up saving ourselves many dollars each year. Read on for the top ten tips for reducing your taxes: 

  1. Retirement account contributions: These are a great tax...

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Why Are US Tax Laws So Complicated?

June 14, 2017

If used for raising revenue alone, the US tax system would doubtless be a much simpler affair. However, as the system needs to be fair, efficient and enforceable, and has been used by Congress to influence many aspects of political life and for delivering benefits to groups and industries for many years now, it remains complicated, and in fact, becomes more...

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Making The Most Of An Accountant

May 24, 2017

Whatever stage your small business happens to be at, there will always be plenty of ways in which an accountant can help you out and make your business potentially more profitable. Along every step of your businesses journey, there will be tax planning and strategies to consider, not to mention ensuring that payroll is running smoothly and efficiently, no matter...

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Tax Advantages For Small Businesses In Florida

May 17, 2017

Resulting from Florida’s amiable tax climate - which remains stable and has progressive tax legislature – the Sunshine state has become an attractive location for new and expanding businesses of all industries and sizes. 

Prospective business owners cite favourable taxes as being ranked highly among their top...

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Improve Your Company’s Cashflow In 5 Simple Steps

April 27, 2017

Making money is the sole purpose of most small businesses, and while many may still see themselves as being successful even if they’re not in profit at the end of each financial year, most small business owners will do everything that they can to get as much from the existing businesses cashflow, as they possibly can. 

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Top Tax Breaks For Small Businesses

April 14, 2017

Did you know that the federal government offers varied tax breaks for small businesses; tax breaks that could do more than just help your small business to keep afloat, but help it to become more successful and thrive, too. 

Some of these tax breaks may be yesterday’s news to most small business owners, but some may...

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Knowing When To Hire A Bookkeeper

March 24, 2017

There are often several reasons why small businesses don’t employ the services of a bookkeeper, but as most business consultants will tell company owners that hiring a bookkeeper could really benefit their business, knowing when to hire one is quite simple! 

While each of the reasons why small businesses don’t...

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Income Tax Filing For Small Businesses

March 14, 2017

How you prepare and file your taxes, depends entirely on what type of small business you have; whether you run it as the sole proprietor or use a legal entity like an LLC or corporation. Depending which applies to you, there will be a tax form to report the income from your business and its expenses. While the forms are different, the way in which you calculate...

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Why You Shouldn’t Leave Your Taxes Until The Last Minute

February 22, 2017

It may feel as if there is never a good time to start thinking about your taxes; they can be complicated, time consuming and stressful. But leaving them to the last minute is never a good idea, especially if you have a high income, itemized deductions, are self-employed or own a business.

Even if it’s many months until...

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A Guide To Successful Business Budgeting

February 13, 2017

Number crunching isn’t everybody’s favourite task, and budgeting for your small business can be tricky, but successful businesses are usually the ones who have mastered the art of budgeting, and go on to reap the rewards. Creating and maintaining a budget for your small business doesn’t have to be hard, and provided you stick at it and update it...

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The Importance Of Custom Reports For Your Business

January 24, 2017

Creating reports for your business may not always be a priority, but whether you’re the sole proprietor or have partners, business reports can save you money in the long run and help to secure the future of your company. 

What are custom reports and why are they so useful? 

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Tax Deductions For Small Businesses

January 9, 2017

If you’re the owner of a small business, trying to get prepped for your taxes can be a baffling time and while it’s often advisable to hire the services of tax professionals to help you sort them out, it’s also a good idea to have at least a basic knowledge of your own. Knowing how to save money through tax deductions can be extremely helpful,...

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Can You Run A Small Business Without A Bookeeper?

December 21, 2016

Bookkeepers take on many varying responsibilities when they’re employed to work within small businesses - some bookkeepers even specialise in certain areas - but their main efforts centre around organising all the financial transactions involved with operating a small business. Listed below are just a few of them:

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    Getting Prepped For Your Small Business Taxes

    November 24, 2016

    If you’ve recently set up a small business, you’ll need to start preparing for your taxes right away. It’s imperative that you have a well organised bookkeeping system right from the get go, so that you can begin keeping accurate records and receipts for all deductions.

    Not only does this help you to stay...

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    How To Get On Top Of Your Day To Day Bookkeeping

    November 15, 2016

    Day to day bookkeeping is of course essential, but many small and medium sized businesses find themselves getting bogged down in it, leaving them with precious little time to focus on other aspects of their business.

    Should the vital elements of day to day bookkeeping become overlooked, or simply skipped due to time and other...

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    Why Your Business Would Benefit From A Bookkeeper

    October 24, 2016

    Business owners the world over, spend countless hours each day, week, and month tracking their accounts, and recording their expenses. Even small business owners find this to be time consuming and often frustrating, particularly as there are other areas of their business that they would prefer to be working on.

    There is perhaps...

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    Tax Preparation Mistakes You Don’t Want To Make

    October 19, 2016

    For any small business owner, tax time can evoke a sense of dread and foreboding, and it can be a very stressful time of year all round. Because of the stress and urgency surrounding tax time, it’s easy for business owners to make myriad mistakes when preparing to file their returns.

    To help in avoiding making potentially...

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    Do You Need A Bookkeeper To Help With Payroll?

    September 27, 2016

    Maybe you’ve recently set up your own business and have taken on a small workforce, or perhaps your company is growing along with your staff? Whatever your circumstances, you will quickly need to get on top of payroll and ensure that your employees are being paid on time, and accurately. Failure to do so, could easily result in a very disgruntled workforce...

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    Be Proactive With Tax Preparation

    September 16, 2016

    As much as we all despise having to prepare and file our taxes every year, approaching it proactively really is the best way to stay on top of them, and the only way to avoid making costly errors or risk missing deadlines that could incur penalties.

    Being proactive for many of us, means hiring a professional in plenty of time;...

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    Tax Preparation For The Healthcare Industry

    August 22, 2016

    The healthcare industry is a specialised one, and changes to tax regulations can seriously affect healthcare businesses. Medical professionals – ranging from dentists and physicians, to medical practice owners – often require assistance with their taxes, in order to ensure that they comply to current tax laws, and don’t end up paying more than...

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    Choosing Accounting Services For Specialised Industries

    August 21, 2016

    Specialised industries or individuals, such as attorneys, dentists, physicians and medical practice owners, restaurants and rental and real estate owners and realtors - to name but a few - typically require a unique set of services and specific knowledge to help them with their accounting needs.

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    Choosing A Bookkeeper

    July 16, 2016

    Bookkeeping is something that many business owners take on themselves, particularly when their business is new and trying to find its feet. Business may be slow in those initial stages, affording them ample time to learn the necessary aspects of basic accounting and bookkeeping; skills that are always useful to any business owner.

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    Tax Preparation; Should You Go It Alone?

    July 14, 2016

    The decision to prepare your own taxes or hire a professional tax return preparer to do it for you, rests upon several factors, each one of which requires careful consideration.

    We all know how important it is to get our tax returns right, just as we all know how costly it can be if we get them wrong. So what factors should...

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    Top Tax Preparation Tips For Small Businesses

    June 10, 2016

    Okay, so small business taxes might not be a subject we want to linger on, but for those of us out there who know that this same subject is going to keep coming around, year in year out, we may as well learn what we can in order to try and simplify the process and ensure that when it is tax time, we have to spend as little time preparing for it, as possible....

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    5 Reasons Why Your Small Business Should Hire A Tax Advisor

    June 10, 2016

    You’ve worked hard to create your own business, and you don’t want to see it fail. One way of ensuring that your business remains – or becomes – a success, is by ensuring that you have the tax side of things, under control. Tax time can easily creep up on you, and many small business owners put off their filing until the last minute,...

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    Would Your Small Business Benefit From Hiring A Bookkeeper?

    May 24, 2016

    If you are the owner of a small business, it can be difficult to weigh up the pro’s and con’s of hiring a professional bookkeeping service; do you try and save money by going it alone, or do you pay out and have someone else calculate your books for you?

    Here are a few pointers to help you decide:

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    Tax Planning Tips for Small Business Owners

    May 13, 2016

    Tax season is the one time of year that small business owners dread the most, but pushing thoughts of filing requirements and deadlines to one side, will only make matters worse. 

    Tax planning, if kept up to date throughout the year rather than just during tax season, can help you sail through your returns instead of wading through them, and here are six top tips to help you plan...

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    Bookkeeping Habits Every Small Business Owner Should Adopt

    April 25, 2016

    As a small business owner, keeping on top of your finances and trying to uphold and maintain a series of good bookkeeping habits, can be the difference between success and failure; it really is as simple as that. 

    So here are 5 of the most important bookkeeping habits that owners can adopt in order to keep their small businesses afloat and thriving:

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    Things To Do After Filing A Tax Return

    April 21, 2016

    So you’ve finally gotten around to filing that dreaded tax return, but what should you do now; sit back and wait for a refund, check on its progress or try and forget it ever happened?! 

    There are a number of things you can do after filing a tax return, and listed below are some important reminders: 

    Check on your refund status

    If...

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    Choosing Disability Health Insurance

    March 19, 2016

    Disability health insurance is designed to protect you and your family from financial worries when illness or an injury prevents you from being able to work. Some companies will offer disability health insurance cover, or you may find that you have to purchase your own policy. 

    Being able to support yourself and your family is important to you, but you may need a little advice in...

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    Accounts Receivable – Best Practices For Small Business Owners

    March 14, 2016

    If you’re a small business owner, you’ll know how important it is to establish and maximise the value of accounts receivable. Doubtless your company is running on a slim profit margin, and to be forced to take losses on this could be damaging to you and your business. 

    Below are some best practices to ensure that your accounts receivable don’t get the better of...

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    Accounting Terms Every Small Business Owner Needs To Know

    February 18, 2016

    The process of recording financial transactions undertaken by your business is basically what accounting is; each transaction is documented in such a way that it can be analyzed in order to help you make sensible decisions regarding your business. 

    There are many different accounting terms used during this process, some of...

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    Choosing A Tax Return Preparer

    February 8, 2016

    Tax return preparation can be a lengthy and mind boggling affair, with many individuals preferring to leave their returns in the hands of a professional. Millions of returns were filed last year with the help of tax return preparers, but just how do you know which one you should choose? 

    Are there different types...

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    Things To Know Before You Pick A Health Insurance Policy

    January 20, 2016

    There is precious little in life more important than your health, so choosing a health insurance policy shouldn’t be something that you enter into lightly. Be prepared to spend time thoroughly researching different health insurance providers; the five points below should help you make an informed choice: 

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      Red Flags That May Trigger an IRS Audit

      January 11, 2016

      Some things in life are simply unavoidable, but tax audits need not be one of them. Below are 5 ways to avoid those ‘red flags’ which may cause the IRS to dig a little deeper into your business affairs:

      1. Businesses at a loss: If the IRS spot business ventures with single proprietors recording...

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      Choosing the Right Business Insurance Policy

      December 29, 2015

      A wide range of accidents can be caused by your business, and costly claims and legal fees may ensue. To avoid this, it’s necessary to select the type of business insurance policy that’s right for you. 

      What Are The Benefits Of Taking Out A Business Insurance Policy?

      If a...

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      Common Small Business Accounting Mistakes

      December 18, 2015

      Running your own company is full of challenges, some of which will be unforeseen, but keeping the books is definitely one challenge that you can prepare for, and below are 5 ways to avoid the most common accounting mistakes made by small businesses:

      Don’t cut corners when hiring in your finance department
      One...

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      How To Keep Your Finances In Order

      December 4, 2015

      Running a business can be a costly venture, and something that many shy away from because they feel overwhelmed by the financial side of things; overheads are difficult to keep track of, unexpected expenses may occur and budgeting may go out of the window. But the following tips for keeping your finances in order may help your business stay afloat and your head...

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      Small Business Budgeting and Forecasting Tips

      November 24, 2015

      As a small business owner, setting up your budget enables you to forecast your overall outgoings and profit margins. You should use it to plan ahead and judge how your business is going to perform. This should be an ongoing process of reviewing and updating your budgets, then comparing the results with your original forecast plan.

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      Why Hire An Accountant To Manage Your Taxes?

      October 27, 2015

      There are many instances in life in which we are faced with the choice of attempting to do something ourselves, or seeking the help of a professional. Now while the decision might be made easier when considering whether to attempt a spot of home DIY yourself - as after all, a wonky shelf or crooked door are not necessarily costly disasters - the decision becomes a...

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      Ways to Beat Your Small Business IRS Audit

      October 2, 2015

      An IRS audit or a tax audit is a review of a business’ accounts and financial information to verify that the tax amount reported is correct. This is one of the things many small business owners would like to avoid. 

      While there is no way to completely avoid the audit, there are certain things you can do to minimize your exposure. In this article, we will discuss about some...

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      Tax Planning for Small Business Owners

      August 28, 2015

      Small business owners should be aware of the taxes that they are supposed to pay. There are several types of taxes a small business may have to pay such as income taxes (both federal and state), employment taxes, self-employment taxes, sales taxes and local taxes.

      Many small business owners are good at performing their core business activities and often overlook the importance of tax...

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      Why Hire a Professional Bookkeeper?

      Ralf F Heyer, EA

      July 28, 2015

      Many business owners try to keep their records on their own using some online applications. Is it a wise thing to do your own bookkeeping trying to save on a bookkeeper’s service? While you can handle some basic bookkeeping work, it is almost impossible for you to hit the efficiency and accuracy of a professional bookkeeper.

      A professional bookkeeper documents all the company...

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      Bookkeeper or Accountant – Who is Right for Your Small Business

      Ralf F Heyer, EA

      For many small business owners, tracking and analyzing their finances is a painful exercise. Poor financial management is one of the major reasons for many small businesses to fail within the first few years of establishment.

      Not tracking their finances diligently at every phase can lead to:

      • Improper allocation of money
      • Unnecessary expenses such as paying late...

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      Importance of Accounting Services for Small Businesses

      Ralf F Heyer, EA

      Accounting is an important business function that allows businesses to review the efficiency of their operations. Accurate financial information helps business owners make proper business decisions and improve the profitability of the company.

      Though accounting provides a clear picture of their business success, many small business owners overlook the importance of financial...

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